The easiest way to keep track of inventory is by using a simple inventory tracking spreadsheet. The problem is that there are a lot of spreadsheets available on the Internet, and some of them can be difficult to use. So how do you find a spreadsheet that will make your job easier?
First of all, make sure that you do not rely on assumptions that are not backed up by the data that you have. For example, it might be a good idea to use only products for which you have at least one set of dimensions. Using the wrong spreadsheet or the wrong inputs can lead to your software recording sales of items that are not sold or inventory that you don’t really need.
Before you even start to enter the data, it is important to know what you need to enter. Some products require you to enter different quantities of components. Other products have similar components that may be of different size and shape. You also need to consider whether you want to store the total quantity of components that you make or if you want to keep track of the specific components.
Once you have decided what data you need, it is time to design the layout. Although most software packages come with features that let you choose the column and row heights, there is no reason to stick with the defaults. You can use free tools like LibreOffice Calc to create charts that show you which types of columns and rows are suitable for what data.
When you are designing the layout, make sure that the options available are versatile enough to handle all of the different data types that you will need. Usually there are three types of data: product, product variation, and part. The first two type of data is easy to handle. The third is the more difficult and, again, depends on the type of information that you have.
Product variation data are especially hard to manage because the number of samples that you have to keep track of can vary widely. It can also depend on what format you want to keep the data in. The table might only have five columns, but they are all filled with product numbers. All of this means that it is difficult to maintain.
Part data is another problem. The fact that you can sell a part that you want to keep, but not the whole thing to make this type of data even more complicated. You might be able to count the number of parts that you have, but you might also have to keep track of the number of different components that you have in your production run. Again, this could all be done with a spreadsheet, but you would still need to remember a lot of numbers.
A simple inventory tracking spreadsheet can make keeping track of inventory much easier. Keep in mind that you need to take care of the data that you will need when you design the layout. Make sure that you include all of the information that you will need to make the data easier to understand.