Paying your suppliers on time with a standard Interest Invoice Template is one of the best ways to go. It can save you money and help keep your cash flow positive. However, this style of the invoice must not be misused. Follow these tips to keep it in good condition and avoid the potential trouble of errors that can be avoided by following these steps.
First of all, always review your Interest Invoice Template before sending it out. Verify if everything is correct and be sure that all information in it is correct. If you want to send it for the first time, do it well. Do not send a payment invoice and the payment code directly through the fax or in the email.
The easiest way to make sure your invoice is error-free is to pay for it by computer. Have the invoices scanned and sent back by a scan-to-email service.
Another way to save money is to purchase the template from the supplier’s website and update it with the new supplier and invoice number. Make sure the payments are sent directly from the supplier website, so it can be received by your supplier very quickly. This method is also convenient for both sides.
When you receive the invoice you can either send a payment form or use an old one. However, be careful to include the correct information so that the payments made will be added properly to the supplier’s account and not chargeback by the supplier.
If your fax machine has Internet access, you can also have the invoice and payment sent via email. If you pay by credit card, make sure to use a secure system, as a credit card number has to be entered by the vendor or supplier.
Finally, you must protect your payment code by checking it thoroughly for any errors. If you have the supplier’s signature on the invoice, you will know it is not a forgery. Check the codes and signatures and compare them with the payment codes in your billing system.